Creating the Perfect Property Management Mobile AppAs a property manager, managing your properties can seem to be straightforward at first, but in reality, it is downright daunting and complex as it involves different roles and functions.
Additionally, the traditional business operating model that has largely defined the property management industry no longer works for most stakeholders and, as a result, we are seeing the rise of more flexible solutions. For instance, no-code solutions like iBuildApp, have enabled property managers to digitize most functions and roles and, as a result, are providing tenants with the best-in-class experience.
Through this primer we want to show you how you can easily create the perfect property management mobile app that will save your time and cost using iBuildApp features.
Mobile Apps- Transforming Property ManagementData from a report by the Rental Protection Agency notes that the rental market is growing at a rapid rate, that is, nearly 2,654 individuals are entering the rental market every day. That’s why we think iBuildApp property management template features can help you to easily manage this increasing growth rate.
• Creating a Move-in and Move-out appTo start the process, just go to this section and generate an excel file using Google Excel Suite containing two tables: A directory of current real estate properties and available apartments.
Table No. 1 – List of Properties
-Name of the Property (If applicable)
Table №2 – List of Apartments
-Apartment Number (or Designation)
-Property ID (which House/Building does the apartment belong to)
The tenant will begin by selecting the date of arrival, the desired apartment from the listings and register using their name. They will be asked to fill out the form in the application (the Move-In tab).
Next, the user fills in a questionnaire whereby he assesses the condition of the property – all of the rooms according to predetermined parameters, for example, the state of locks / doors / windows / flooring.
Once the choice is pre-determined: the user can choose one of the three values – Good, Fair, Poor. Once the user is satisfied with everything, he can proceed with signing the contract.
When moving out, tenants need to fill in the Move-Out table. First you need to select your entry from the list and enter the departure date. Then go through a similar questionnaire about the condition of the apartment after leaving and put your signature.
Table No. 1 – Move in
-Move-in Date (Date of the Rental)
-Apartment Number (or Designation from the Apartment Listings Table)
-Name of the Tenant
-Fields containing the previously mentioned Questionnaire for the tenant (Assessment of the property conditions)
-Signature of tenant
Table # 2 – Move Out
-Move-in ID – an ID from the entry record in the previous table
-Move-out Date – departure date
-Questionnaire field (Re-assessment of the property conditions on departure)
-Tenant Signature. All the data on the arrivals and departures are recorded in the application and are available to the manager at any time.
You can always choose the apartment you are interested in and find out all the information about the rent.
• Creating a Maintenance Service Request AppThis mobile app will take your maintenance experience to new levels especially in terms of less paperwork and improved efficiency. Tenants will have an easier way to request for maintenance services by simply using a phone and a Google spreadsheet.
The Maintenance Service Request app has the following fields:
• Request Date & Time
• Unit- Here the tenant can include details like the house number.
• Item needing repair- the tenant is expected to state the item (s) that needs maintenance.
• Description- this section is where they will provide more details about the damage/repair.
• Optional photo- Tenants will be able to take photos of the damaged item (s) and upload it.
Other fields include: Phone, Email, Name, and Signature section.
Most property managers are increasing deploying apps to mobilize their maintenance process. This is because mobile solutions can enhance data collection as tenants can easily upload images, location, contact details, and their signatures all in one place.
• Email Notifications and PayPal integrationLet’s say you own an apartment complex that has over 50 apartments. Manually sending your tenants billing statements via email can be a daunting task and not to mention printing all the statements out and then distributing them.
Well, you don’t have to worry any more as this mobile app, comes with so many advanced features among which includes an Email feature that will enable you to easily generate your own Rental Billing Statements and also lease expiration alerts. The app also comes with accept credit card payments with PayPal account login which provides tenants with more options when paying for rent or other services.
Closing ThoughtsGiven the proliferation of new technologies and changes in users’ lifestyles, property management is changing tremendously and facing many new challenges and opportunities. The industry now demands for a higher degree of adaptability.
That’s why we believe mobile apps can be a good strategy when it comes to property management. Feel free to utilize iBuildApp features and create your perfect property management app. Also please let us know about what other property management features you think are important.